Vendor items represent your purchases and enable you to cost recipes, manage inventory, and submit purchase orders on opsi. You can add these vendor items manually to vendor catalogs, import them in bulk via CSV, or have them automatically ingested through opsi's invoice processing feature. Once added, vendor items can be organized into categories, order guides, and be linked to items.

Mapping vendor items to items allows opsi to pull pricing and unit details for recipe costing. While multiple vendor items can be mapped to a single item, each vendor item can only link to one item. For example, if you order lettuce from two different purveyors, both vendor items will be mapped to your one "Lettuce" item used in recipes and inventory tracking.

Each vendor item can contain the following details:

Item Code

Unique vendor item ID

Name

The name of the vendor item

Category

The category the vendor item is associated to (ex. Dairy)

Guide

Any order guides that vendor item is associated to

Item

The item the product is associated to

Price

Current price of the product

Packaging Unit

Ex. case

Inner Pack Qty

Ex. 12

Inner Pack Unit

Ex. bottles

Unit Qty

Ex. 16

Unit of Measurement

Ex. fl oz

Set "Inner Packaging" measurements as equal

By turning on this option, the Inner Pack Qty / Inner Pack Unit will be treated as equivalent to the Unit Qty / Unit of Measurement. This is particularly useful for products like produce. For instance:

Without the option:

Inner Pack Qty / Inner Pack Unit: 10 heads

Unit Qty / UoM: 1 lb (each)

This implies each head weighs 1 lb.

With the option enabled:

Inner Pack Qty / Unit: 10 heads

Unit Qty / UoM: 1 lb (in total)

Here, 10 heads together are considered to weigh 1 lb.

Activating this feature changes the interpretation of the measurements from per-item to per-pack basis.

Read next: Adding purveyors