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Inventory overview
Inventory overview
Updated over 2 weeks ago

Before taking inventory, it's essential to understand some key terminology and concepts of the inventory feature within opsi:

Inventory Items

  • Definition: An inventory item can be an individual item or a recipe.

  • Requirement: For items, each must have at least one vendor item mapped before taking inventory since vendor items carry pricing details necessary for inventory counting valuations. Note: this mapping is done automatically if you have the opsi invoice processing feature.

  • Valuation for Items: The item's value is based on its most recent vendor item purchase ("last in"). For example, if two vendor items are linked to an item, the most recent ordered determines its value.

  • Valuation for Recipes: A recipe’s value is determined by its Cost of Recipe and Yield.

Inventory Guides

  • Purpose: Inventory guides are templates that list your inventory items, allowing you to reuse them for faster counts.

  • Sections: Guides can be organized into sections (for example, by storage area) and rearrange items within these sections for shelf to sheet counting. Default count units can also be set for each inventory item.

  • For more details on creating an inventory guide, refer to the guide here.

Inventory Units

  • For Items: Each item must have an inventory unit defined before taking inventory.

  • For Recipes: Any of the yield units defined in the recipe can be chosen as an inventory unit.

    • Example: If a recipe has a yield of 35 servings and 300 fl-oz, you can choose either servings or fl-oz as the inventory unit.

Financial Reporting Period

  • Definition: This setting defines how often you generate a full inventory report for financial purposes (e.g., monthly).

  • Benefits: It also enables opsi to send reminders on days when an inventory count is due.

  • For setup instructions, see the financial reporting period guide here.

Understanding these key elements will ensure you’re fully prepared to setup and take accurate inventory counts with opsi.

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