Inventory overview

Definition: An inventory item can be an individual item or a recipe.

Requirement: For items, each must have at least one vendor item mapped before taking inventory since vendor items carry pricing details necessary for inventory counting valuations. Note: this mapping is done automatically if you have the opsi invoice processing feature.

Valuation for Items: The item's value is based on its most recent vendor item purchase ("last in"). For example, if two vendor items are linked to an item, the most recent ordered determines its value.

Valuation for Recipes: A recipe’s value is determined by its Cost of Recipe and Yield.

Purpose: Inventory guides are templates that list your inventory items, allowing you to reuse them for faster counts.

Sections: Guides can be organized into sections (for example, by storage area) and rearrange items within these sections for shelf to sheet counting. Default count units can also be set for each inventory item.

For more details on creating an inventory guide, refer to the guide here.

For Items: Each item must have an inventory unit defined before taking inventory.

For Recipes: Any of the yield units defined in the recipe can be chosen as an inventory unit.

Definition: This setting defines how often you generate a full inventory report for financial purposes (e.g., monthly).

Benefits: It also enables opsi to send reminders on days when an inventory count is due.

For setup instructions, see the financial reporting period guide here.